Tabs capture object specific data and manage collection workflow procedures, and can be enabled or disabled to accommodate the specific needs of the collection. View the tab options below.
See all the Objects added to your account on this overview page.
Provide artist details for those whose works are present in your collection.
Add author information for authors who you have works by in your collection. The Author field is available under the Archives module.
Create the tree of parent and sub-locations to document where your collections are located.
Document the specific state, city, street, latitude and longitude where your Objects are located.
Create a tree of parent and sub-categories used to categorize your collections in any way you wish. Objects can only belong to one collection.
Build a list of individuals or organizations and associate them with object records in your collection.
Document all exhibitions that your collection has been involved in and attach any related images and documents.
Record all publications (articles, books, magazines, etc.) that your collection has appeared in.
Document all information related to how you acquired the object (ie: purchase, gift, deed). Attach related documents such as invoices, payment receipts, or deeds of gift.
Sometimes an object is composed of several parts. Create a record of all individual components and input all associated tombstone information.
Document any information that is related to selling the object from your collection.
Group objects together for any reason. Objects can belong to multiple groups, unlike a Collection.
Enter information regarding any valuations done on the object. Include information on the value, additional notes, and the entity in charge of the valuation. Objects can have an unlimited amount of values.
List information regarding situations in which objects have been entrusted to an entity for sale or auction.
Associate objects with an insurance policy, and enter information such as individual and total insurance values, clause limits, insurer contacts, and cover dates.
Enter any loans (in or out) that your collection has been involved in. Enter information about loan dates, associated exhibition information, insured values, and more.
Create shipment records associated with your collection with data fields such as release and received locations, contact information, and waybill numbers.
Enter information about any packaging that objects in your collection are being stored or shipped in.
View summary graphs regarding object counts, acquisition total, current values, and current insured values.
See acquisition, consignment, exhibition events, and more on your calendar. Set notifications to stay on top of events related to your collection.
For museums and institutional collections. Record when objects leave the buildings you are responsible for and pass out of your direct care.
For museums and institutional collections. Record when and why objects are officially removed from a museum or institutional collection.
For museums and institutional collections. Document all details related to systematic checks for accuracy and completeness of your collection.
For museums and institutional collections. Document any relevant information regarding the removal of objects during deaccessioning.
For museums and institutional collections. Log objects coming into your care for whatever reason, including loans, inquiries, and potential acquisitions.
For museums and institutional collections. Manage and document any formal assessment of your collection that follows a stated methodology.
Record information about an object’s current condition, who provided the condition assessment, and when the object was assessed. Attach relevant documentation.
Enter any instances of conservation made to the object, and keep track of observations, treatment methods, and associated contacts related to the conservation work.
Record multiple object dimensions with self-designated labels.
Jot down any information about the object that does not fit into the rest of the available tabs in CS.
Record information about an object frame’s current condition, who provided the condition assessment, and when the frame was assessed. Attach relevant documentation.
Upload documents such as installation instructions, artist notes, and other general documents about the object. All file types supported.
Track and report on all expenses related to an object, including but not limited to conservation, shipping, advertising, photography, and more.
Some objects can have problems like being too delicate, getting damaged easily, or being sensitive to light. Hazards could include environmental factors like exposure to light, fluctuations in temperature or humidity, as well as physical risks such as fragile materials, unstable structures, or the presence of harmful substances.
Upload multiple high-resolution images of different object views.
For museums and institutional collections. Used to model any process that takes place in the organization that it wishes to record information about. For example, an organization may wish to record the person who identified an object or the method used to date one.
For museums and institutional collections. Document all handling recommendations, such as display, environmental, handling, packing, security, and storage.
For museums and institutional collections. Manage and record the creation of images and other kinds of reproduction of objects, including digital copies.
For museums and institutional collections. Manage the intellectual property rights and data protection rights associated with objects, reproductions, and information.
Document any information that is related to trading the object from your collection.
For museums and institutional collections. Use to record the use of an object or group of objects, and reproductions. Also record texts created for the use (eg exhibition texts), and data associated with the use (eg environmental conditions, visitor numbers, online activity).
Documents how an individual or institution has used an Object or their personal experience with the Object.
For museums and institutional collections. Manage and record your collections, including images and other reproductions of them, are used, whether by you or anyone else.
A record of the environmental conditions in which an object is kept.
Enter your environmental sensor data or connect your environmental sensors to Collector Systems to monitor the conditions of the areas where your Objects are located.
For archival, museum, and institutional collections. Document all information relating to finding aids (descriptive guide or outline of an archival collection to assist researchers in understanding the content of the collection) that an object is part of.
For museum and institutional collections. Document all information regarding the process by which cultural objects are returned to a nation or state at the request of a government.
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